Casting a Job

Casting a Job

  1. Client Care > Clients to access clients now that they are no longer leads. 
  2. Click on the Person icon to access the student’s account 
  3. Click on Cast the Job icon
  4. In CAST TYPE,  decide how we want to cast the job 
    1. General: posts it on everyone’s job board 
    2. General + Specific: Posts on everyone’s job board but we can alert specific tutors with an email.  
    3. Specific: Posts only to specific tutors you specify with an email alert 
  5. In the JOB INFORMATION section, review and update the following information:
    1. Student: Auto populated from Enrollment *Mandatory
    2. Enrollment: Auto populated from Enrollment *Mandatory
    3. Subject Category: Select from Subjects determined in the Enrollment *Mandatory
    4. Year: Auto Populated from Lead form *Mandatory
    5. Subject: Based on Subject Category and Enrollment form *Mandatory
    6. Enrollment Length: Auto populates once Subject is determined based on Enrollment *Mandatory
    7. Match Type:  *Mandatory but only visible to internal office team
      1. New
      2. Tutor Resignation
      3. Parent request
      4. Other
      5. Additional Student
    8. Timelines: *Mandatory in case a family wants to start tutoring in a specific upcoming month
      1. Immediate
      2. January
      3. February
      4. March
      5. April
      6. May
      7. June
      8. July
      9. August
      10. September
      11. October
      12. November 
      13. December
    9. Priority: To help internal team to identify the urgency of the match.  There is no set way to define these, they are based on local office preferences. *Mandatory
    10. Requested Start Date: If a date has been requested you can list it here
    11. Match Status: Auto populated by the system. *Mandatory
    12. Sessions Per week: Auto Populated based on Enrollment *Mandatory
    13. Select the check boxes:
      1. Notify Recruiter: If you need to notify your recruiter (based on contact set in Matching Preferences)
      2. Urgent Email Now: If you need the casting email to be sent immediately to the tutors instead of in the regular batched emails (based on Matching Preferences)
    14. Area: The general area that this tutoring will occur to give the tutors a geographical reference
    15. Assign to: If you want to assign to a member of your internal team.
    16. Exclude Specific Tutors:  Only seen in Cast Type: General and General + Specific. If there is a tutor that we didn’t want to notify, for example, if it was a rematch and the tutor is still on the roster, we can add their names here and they will not be notified or see the match on their job board.
    17. Email Specific Tutors: Only seen in Cast Type: General + Specific and Specific for specific tutors to see the posting. *Mandatory in the General + Specific and Specific Cast Type.
    18. Student Summary: Editable and auto populated from the mandatory fields in the Consultation Report.
      1. Expectations of tutoring 
      2. Learning Disability
      3. Personality
  6. Click CAST.
  7. Click OK. 

    • Related Articles

    • Global Tutor Network (GTN) - Casting a Job on the Global Job Board

      To cast a job to the global tutor network: - First, navigate to the Tutors tab > Global Tutor Search - In the Filter window, make sure to filter for any of the following fields: - Country - Level - Tutor - Category - Special Needs - Subject - Select ...

    • Using Quick Match

      The Quick Match functionality will be available for you to use as soon as you enter an enrollment for the client. It is currently the only way to match a student with non-allocated hours in their enrollment. Quick Match can also be selected for an ...

    • Matching the Student (after Casting)

      Matching > Matching Dashboard. This is where you’ll see a summary of the current matches in progress Click on underlined number beside the student to access the list of tutors that have applied for that student under Applicants column Review the ...

    • How to Un-Match a Tutor to a Student

      1. Click on Tutors. 2. Click on Directory. 3. Click on the name of the tutor that you would you to un-match. 4. Scroll to the Matched Students section. 5. Click the icon Remove.

    • Applying for a Student Match (Tutor View)

      Log in to your account On the Home Page/Job Board Review the list of postings by looking at the Subject, Grade, Sessions/week, Enrollment length, Session Length, area and timelines Click View Job Icon to see the more details associated with each ...